Palletized Trucking Inc.

Driver’s Manual

SAFETY POLICY

Palletized Trucking Inc. (“Palletized”) is committed to providing for the safety of our employees and the general public. Daily attention by all employees to identifying and controlling areas of risk will ensure continuous improvement in achieving this commitment.

Palletized operates in full compliance with all applicable local, State, and Federal safety requirements and regulations. Failure to comply with established safe work practices may result in injuries, property damage, and vehicular accidents.

Following established procedures helps minimize losses and is vital to ensuring our continued health and success as a company and as individuals. Safe work practices are everyone’s responsibility. Your personal pledge to follow these expectations and encourage others to do the same is our highest goal.

                                                                                                Michael Rex King, President & CEO

INTRODUCTION

This manual is designed to provide employees with a reference source for the basic safety rules, procedures, and precautions to be used in our trucking operation.

This manual cannot cover all the safety procedures for every situation or condition, but does provide the general guidelines necessary to reduce potential accidents, losses, mechanical failure, and complaints. When combined with good judgment, common sense, and knowledge of the work to be done, these precautions will help ensure a safe and enjoyable place to work.

Should situations arise which are not covered by these guidelines, or if you have any questions, contact your supervisor, dispatcher, Director of Safety and Compliance or the VP of Risk Management and Safety.

It is our objective to prevent accidents and complaints and to control losses. Your familiarization with this manual will help accomplish that goal.

Acknowledgment

This Driver’s Manual contains important information about Palletized Trucking Inc. I have had an opportunity to read the handbook, and I understand that I may ask my supervisor or any employee of the Human Resources Department any questions I might have concerning the policies within. I accept the terms of the Manual, and I understand that it is my responsibility to comply with the policies contained in this Manual.

I understand that this manual is neither a contract of employment nor a legally-binding agreement. I have entered into my employment relationship with the Company voluntarily, and understand that there is no specified length of employment. Accordingly, either the Company or I can terminate the relationship at will, at any time, with or without cause, and with or without advance notice.

Since the information, policies, and benefits described herein are subject to change at any time, I acknowledge that revisions to the handbook may occur, except to the Company’s policy of employment-at-will. All such changes will generally be communicated through official notices, and I understand that revised information may supersede, modify, or eliminate existing policies. I agree that if I remain with the Company following any modifications to the Manual, I thereby accept and agree to such changes.

By signing this form, I acknowledge that I have received a copy of the Palletized Driver’s Manual on the date listed below. I understand that this form will be retained in my personnel file.

Signature of Employee                                                              Date

Employee’s Name (Printed)

Company Representative                                                           Date

TABLE OF CONTENTS

1. Accident/Incident Response Procedures 4
2. Citations and CVSA (DOT) Inspection Reports 5
3. Dispatch Procedures 6
4. Drug and Alcohol Policy. 6
5. Standards of Conduct 10
6. Hazardous Materials Transportation. 12
7. Load Securement 15
8. Passengers in Commercial Vehicles 17
9. Personal Safety. 17
10. Drivers and the Public. 19
11. Hours of Service Regulations and Record of Duty Status 19
12. DEFENSIVE DRIVING-YOUR RESPONSIBILITY.. 23
13. Hooking Up and Unhooking Tractor Trailers 24
14. Security for Indirect Air Carriers 25
15. Rail Hub Procedures 25
16. Oversize Loads 27
17. Inspections and Reports 30
18. Railroad Crossings 33

1.     Accident/Incident Response Procedures

For your protection and the protection of Palletized, please take note that all accidents, incidents, and cargo loss/damage must be reported immediately from the scene. This will facilitate an immediate response and thorough investigation in the best interests of all concerned.

1.1 Notification

All accidents or incidents must be reported immediately by the driver from the scene directly to the Safety Department. Specific information must be transmitted. Local Police or State Police must be notified if you are involved in a Motor Vehicle Traffic accident. Additional Services such as ambulances, fire departments, etc. must be notified as needed. Warning Devices (triangles) must be set out and the driver may have to flag traffic around the scene to prevent secondary involvement.

Each driver will receive an Accident Kit as part of orientation. If you lose or use up the contents of the kit, notify your supervisor or the Safety Department in order to receive a replacement. It is your responsibility to make sure that you have an Accident Kit.

1.2 Actions to be Taken by the Driver

In the event that an investigator is not available from Palletized, the driver should perform the following actions:

1. Attend the equipment and complete the accident investigation packet. Take photographs if possible. Photographs should record the scene but should not show injured persons.
2. Record the date, time, and location in your Accident kit.
3. Secure the names, addresses and phone numbers of all witnesses and first persons to arrive at the accident scene. If unable to obtain names, record vehicle license numbers.
4. If possible, do not move your vehicle until the police arrive. However, if damage is minor, move off the roadway, especially if the accident occurred on a major traffic artery.
5. Do not discuss the facts of the accident with anyone, except the investigating police officer and Palletized representative.
6. Make no statements admitting fault, authorizing repair or committing yourself or Palletized in any way. Make no positive statements to anyone about anything if you are not absolutely certain and could not repeat it under oath in a court of law.
7. Be courteous and helpful and maintain your composure.
8. Do not sign or make any written statements unless required to do so by the police.
9. Exchange information with other parties involved. Enter this information on the form found in your accident investigation packet.
10. The accident must be reported even if the other party leaves the scene.
11. Unless taken away for medical attention, the driver must remain at the scene until directed to leave by a Palletized supervisor. Being released by the police does not meet this requirement.

The driver must assist the Safety Department in the completion of required investigative reports.

1.3 Cargo Loss/Damage

The driver must report all cargo damage and or loss to the Palletized Safety Department immediately upon discovery or suspicion of the loss or damage. Avoid possible claims by carefully inspecting cargo prior to departure and having the shipper note on the freight bill any damaged or missing cargo.

Specific information must be transmitted:

1. Date & Time,
2. Exact location,
3. Pro number for the shipment,
4. Name of shipper,
5. Name of consignee, and
6. Description of item lost or damaged.

Enter only the notation on the freight bill that is authorized by the Safety Department. If the consignee wants to make a notation, ask him/her to wait until you call in. You enter the notation and have him/her sign it. Beware of any freight person who says, “Don’t worry about it!” They may then make an unauthorized notation on the freight bill.

In the event of incidents on the road resulting in cargo loss or damage, a member of the Safety Department will immediately respond to the scene. When it is not possible for a member of the Safety Department to respond in a timely manner, the Safety Department will communicate with the driver to determine whether the driver’s recorded information and photographs are adequate or whether to retain the services of an outside investigator to respond.

The driver will immediately notify the Palletized Safety Department if the cargo loss or damage involves a spill of hazardous or non-hazardous material. The Safety Department will communicate with the driver and operations management to ensure spill response personnel, traffic control, recovery equipment, etc., as needed, are dispatched to the scene.

The Safety Department will determine the customer’s contact information and then inform the customer of the occurrence and provide such information that is available at the time.

2.     Citations and CVSA (DOT) Inspection Reports

2.1 Responsibility of the Driver

Any driver of a motor vehicle owned by or leased to Palletized who is issued a citation by a law enforcement officer must personally bring his/her citation to the Safety Department at the earliest opportunity. The Safety Department must receive the citation with sufficient time contact the appropriate jurisdiction prior to the appearance date.

It is the responsibility of any driver who receives an inspection report as result of a CVSA inspection by Federal, State or local inspectors to ensure that the Safety Department receives the report in time to respond as required. The Safety Department is required to respond to any inspection report within fifteen (15) days. Any violations discovered may result in discipline up to and including termination, and will require remedial training for the basis the violation falls under. If applicable, the driver will need to supply a repair receipt on any violations corrected.

2.2 Responsibility of the Safety Department

The Safety Department will maintain a Citation file and a Roadside Inspection file. A copy of each traffic or parking citation will be maintained in the Citation file for a period of one year. A copy of each CVSA Inspection report will be placed in the Roadside Inspection File and the driver’s evaluation file. Palletized will endorse and return each CVSA Inspection Report to the issuing agency. The Safety Department will discuss with the driver options available for dealing with a citation.

The Safety Department will contact the appropriate jurisdiction when a citation is issued as part of a CVSA Inspection Report. Palletized will examine the charges to determine whether any fine paid will be charged to Palletized or to the driver.

All check requests for payment of fines will be hand delivered to Accounts Payable for payment. A copy of the check request and check issued as payment will be attached to the file copy of the citation or CVSA Inspection Report.

2.3 Responsibility of Accounts Payable

Accounts Payable will immediately issue and mail a check to the jurisdiction in the amount stipulated on the check request. A copy of all checks issued for the payment of fines resulting from citations and/or CVSA Inspection Reports will be directed by Accounts Payable to the Safety Department.

3.     Dispatch Procedures

It is a test every time that a customer calls in for us to transport a load. We are being tested on our ability to transport a load safely, on time, and in a courteous and professional manner. Living up to and exceeding customer expectations results in more requests from that customer to provide transportation services. By providing a high level of service we can and will earn the customer’s confidence, respect, and loyalty.  

3.1 Flatbed, Intermodal and Vans

Dispatch Rotation: All drivers will be dispatched on a first-in, first-out rotation basis. When a local driver comes in, he or she will sign his/her dispatcher’s Sign-In Sheet indicating that the driver is ready for an assignment. Road drivers will call in to their dispatcher when available for another assignment, and the dispatcher will add them to the rotation list. Drivers will be dispatched from the top of the sheet for any assignment he/she is qualified to transport. If the driver refuses the load assignment, the driver will be consigned to the bottom of the list. A driver who refuses a load tendered by his/her regular dispatcher will not be able to work for any other dispatcher until his/her name again reaches the top of his/her regular dispatch board.  If a driver refuses the next tendered load, the driver name will go immediately to the bottom of the list and will not be eligible for dispatch until his name comes back to the top.

Working on Other Boards: A driver not at the top of the list may request permission from his dispatcher to temporarily work for another dispatcher if the other dispatcher has loads available. After completing each load under temporary dispatch, the driver will notify his/her temporary dispatcher of this fact. The driver’s temporary dispatcher will check with the driver’s regular dispatcher to determine if the driver is needed for regular dispatch before using the driver on another load. If a driver comes up for a load by his regular dispatcher while working a temporary dispatch assignment and cannot complete the assignment in time to accept his regular dispatchers assignment, his regular dispatcher will assign the job to the next driver on the list. The driver working the temporary dispatch will remain at the top of the list on his/her regular dispatch board and will be dispatched on the next available job.

Customer Requests: A dispatcher may dispatch any driver specifically requested by a customer regardless of the driver’s position on the board.

Oversized Loads: The dispatcher will use the qualified driver closest to the top of the rotation list.

3.2 LTL (Saia)

Consult your Saia Operations manual.

4.     Drug and Alcohol Policy

Palletized recognizes each person’s need for a safe and healthy work environment. Individuals who use illegal drugs and abuse alcohol tend to be less productive, less reliable, more prone to accidents, and prone to greater absenteeism, resulting in the potential for increased accidents, cost, and risks to the company and their fellow employees and/or owner-operators.

Intoxicating drugs, inhalants and beverages in the workplace are a danger to everyone. They impair safety and health, promote crime, lower productivity and quality, and undermine public confidence in the work that we do. It is the intent of Palletized to maintain a workplace that is free from the ill effects of substance abuse. Any location at which company business is conducted, whether on company property, in a company vehicle, a vehicle leased to the company, at a customer’s place of business or at any other site, is considered to be a drug-free workplace.

Palletized complies with the requirements for alcohol and controlled substance testing set forth by the Code of Federal Regulations §40 and §382. The Palletized Drug and Alcohol Policy applies to all employees, owner operators, and applicants for employment.

4.1 Definitions

Alcohol: Any intoxicating beverage or preparation, including medicine or mouth wash which contains alcohol.

Drug: Any drug (1) found in 21 C.F.R. §1308.11 Schedule I or (2) found in 21 C.F.R. §1308.11 in any other schedule, unless you have been instructed by a medical professional that its use will not affect your ability per 49 C.F.R. §382.213. “Drug” does not include prescription or over-the-counter drugs or medications that are:

• Prescribed for the person in possession of the drug/medication by a licensed physician who is familiar with the medical history and job duties of that individual (applicable to prescription medications only);
• Filled by a registered/licensed pharmacist within the last twelve months for the individual possessing the drug/medication (applicable to prescription medications only);
• Maintained in their original container;
• Administered or ingested only in the prescribed or recommended therapeutic dosages; and
• Not otherwise prohibited by the Federal Motor Carrier Regulations.

Drug Paraphernalia: Any equipment, product, or material that is used for making, using, or concealing drugs.

Impairment: To be under the influence of a drug or alcohol so that your motor senses (sight, hearing, balance, reflex, or reactions) are adversely affected or may be presumed to be so affected.

Equipment: Any tool, device, machine, or motor vehicle operated as part of your job.

On duty: All time from the time you begin to work or are required to be in readiness to work until the time you are relieved from work and all responsibility for performing work.

Safety-Sensitive Function: You are performing a “safety-sensitive function” when:

1. Waiting at a terminal, facility, or other property to be dispatched, unless you have been relieved from duty by Palletized;
2. Inspecting, servicing, or conditioning equipment;
3. Operating equipment;
4. In or upon any equipment, except when resting in a sleeper berth;
5. Loading or unloading (including assisting or supervising), attending a vehicle being loaded or unloaded, remaining in readiness to operate a vehicle, or giving or receiving receipts for shipments;
6. Repairing, obtaining assistance for, or remaining in attendance of a disabled vehicle; and/or
7. Performing field direction and/or operation of super-heavy transport equipment and trailers.

4.2 Prohibited Conduct

Impairment. You shall not report for duty, remain on duty, or perform safety-sensitive functions while impaired, while having an alcohol concentration of 0.04 or greater, or if you test positive for any drug.

Use. You shall not use or consume alcohol or drugs while on duty, while performing safety-sensitive functions, within 4 hours prior to coming on duty, or within 8 hours following a D.O.T. reportable accident.

Possession. The possession, sale, manufacture, or transfer of alcohol, drugs, or drug paraphernalia on Palletized or customers’ property or while on duty is strictly prohibited.

4.3 Duty to Report

You must report any arraignment, forfeiture of bond or collateral, arrest, or conviction for an alcohol or drug related offence that occurs during the course of your employment. If the drug or alcohol related offense occurred while you were on duty, failure to timely report the incident, as determined by the company, is grounds for termination. A conviction for an off-duty drug or alcohol related offense that, in the opinion of management, has a substantial negative impact on the image and reputation of the Company may also be grounds for termination.

4.4 Circumstances Requiring Testing

You are required to submit to drug and alcohol testing when directed to do so by Palletized under the provisions of this Policy and in compliance with applicable state and federal law. Drug and/or alcohol tests will be required:

382. before and as a condition of employment with Palletized per 49 C.F.R. §382.301;
383. pursuant to any accident (1) which results in a human fatality or (2) where the driver is issued a citation and there is either (a) bodily injury requiring immediate treatment away from the scene or (b) disabling damage to any motor vehicle requiring tow away, per by 49 C.F.R. §382.303;
384. upon reasonable suspicion per 49 C.F.R. §382.307;
385. following a prior positive result as a follow-up or condition of returning to duty per 49 C.F.R. §382.309; and
386. randomly as prescribed by 49 C.F.R. §382.305.

Post-Accident Testing Requirements: Following an accident, the driver must submit to an alcohol test within 2 hours. If the driver cannot submit to testing within 2 hours, the driver must (1) submit to testing within 8 hours following the accident, and (2) prepare a written statement explaining the failure to submit timely to testing. Additionally, the driver must submit to drug testing within 32 hours following the accident. See 49 C.F.R. §382.303.

4.5 Testing Procedures

Testing will be performed in full compliance with the requirements of 49 C.F.R. §40. These procedures safeguard the validity of the test results by utilizing only designated collection sites meeting federal security requirements, documenting the chain of custody, using only authorized and qualified personnel, protecting privacy during collection and testing, and maintaining the identity and integrity of the specimen.

Testing for alcohol: Alcohol testing is the measurement of alcohol concentration in expired breath or saliva with an Evidential Breath Test Device (EBT) or Alcohol Screening Device (ASD). Alcohol testing will be performed by a screening test technician (STT) or breath alcohol technician (BAT) meeting the requirements of 49 C.F.R. §40.211 and in a manner and at a site compliant with the requirements of 49 C.F.R. §40.223.

Testing for drugs: Drug testing is the analysis of a urine sample for the presence of drugs. Urine samples will be collected by an individual qualified under 49 C.F.R. §40.33 and in a manner consistent with 49 C.F.R. §40.43, and will be tested by a laboratory qualified and certified under 49 C.F.R. §40.81 and in a manner consistent with 49 C.F.R. §40.83. A split sample is mandatory. Drivers requesting a split sample to be tested must do so within 72 hours of being notified of a positive test result.

4.6 Work Restrictions Pending Test Results

Pre-placement: No applicant for a safety sensitive position shall commence to perform work for the company prior to the receipt of a negative report.

Post-Accident Drug Test: Barring a reasonable suspicion of drug use, the individual will be allowed to continue his/her duties so long as he/she is not placed out-of-service for other events pertaining to the accident.

Post-Accident Alcohol Test: The driver will be returned to duty following a negative test result so long as he/she is not placed out-of-service for other events pertaining to the accident.

Random Test: Individual will continue to work pending test results.

Reasonable Suspicion Test: Individual will be placed “out of service” pending test results.

4.7 Refusal

Refusal to submit to an alcohol or drug test will be treated as a positive result. “Refusal” means that you:

1. Fail to appear for a test within a reasonable time, as determined by Palletized, after being directed to do so;
2. Fail to remain at the testing site until the testing process is complete;
3. Fail to provide a urine specimen for any drug test;
4. In the case of a directly observed or monitored collection in a drug test, fail to permit the observation or monitoring of your provision of a specimen;
5. Fail to provide a sufficient amount of urine when directed, and it has been determined, through a required medical evaluation, that there was no adequate medical explanation for the failure;
6. Fail or decline to take a second test which Palletized or the collector has directed you to take;
7. Fail to undergo a medical examination or evaluation as directed in association with urine analysis for a drug test;
8. Fail to cooperate with any part of the testing process, including signing any consent forms; or
9. Are reported as having a verified adulterated or substituted test result.

4.8 Consequences of Violation

Positive Drug Test: A positive test result of a controlled substance exceeding the cut-off level declared by the US Department of Transportation will result in termination of your employment.

Alcohol Test results: A confirmed breath alcohol level greater than 0.02, but less than 0.04 will result in you being placed out-of-service for a period of 24 hours pending a decision on your future with the company. If the confirmed test produces a result of 0.04 or higher, you will be immediately placed out-of-service pending termination of employment.

Other Violations: Any employee found to be in violation of this Policy shall be immediately removed from any safety-sensitive functions, including driving a commercial motor vehicle, pending termination of employment. Additionally, any driver who has engaged in conduct prohibited by 49 C.F.R. §382 or an alcohol or drug rule of another DOT agency shall be subject to the civil and/or criminal penalty provisions of 49 U.S.C. §521(b).

4.9 Return to Duty Following Positive Results

In the event that violation of this Policy does not result in termination, you shall not perform safety-sensitive functions, including driving a commercial motor vehicle, until you have met the requirements for returning to duty in 49 C.F.R. §40, subpart O:

1. Meeting with a Substance Abuse Professional (SAP), who will perform an assessment and refer you to an appropriate education and/or treatment program;
2. Successfully completing the recommended program;
3. Attending a follow-up evaluation by the SAP; and
4. Complying with the SAP’s follow-up testing plan and recommendations for continuing education and/or treatment.

4.10 Disclosure

Palletized is authorized to disclose any positive result or refusal or failure to submit to a drug test to any motor carrier investigating or inquiring pursuant to 49 C.F.R. §391.23 and to the Secretary of Transportation, any DOT agency, or any State or local officials with regulatory authority over Palletized pursuant to 49 C.F.R. §382.403.

4.11 Signs of Alcohol or Drug Use

Signs of alcohol or drug use include slurred or inappropriately loud speech, red or watery eyes, unnaturally dilated or contracted pupils, visible drowsiness, poor judgment, impaired coordination, slowed reflexes, excessive sweating, vomiting, an odor of alcohol or marijuana, and unconsciousness.

Signs of alcohol or drug abuse or addiction include neglecting responsibilities at home or work, a drop in attendance, engaging in dangerous or risk-taking behavior, changes in weight or appetite, deterioration of physical appearance or grooming habits, engaging in secretive or suspicious behavior, frequently getting into trouble (fights, accidents, illegal activities), changes in personality or mood, sudden mood swings or outbursts, engaging in bizarre or irrational behavior, periods of unusual hyperactivity or agitation, lack of motivation, frequent memory loss, and appearing fearful or anxious for no reason.

4.12 The Effects of Drug and Alcohol Abuse

The effects of abuse of alcohol and drugs extend far beyond the individual user. Impaired drivers endanger themselves, fellow workers, and other users of our highways. Abuse disrupts the workplace by causing or contributing to absenteeism, lost productivity, accidents, higher healthcare costs, and personnel loss. Physically, the impact of abuse and dependence can be far-reaching, affecting almost every organ in the human body, impairing the user intellectually, and causing mood and behavioral problems. Abuse can strain or destroy relationships, cause or contribute to financial distress, and negatively affect every aspect of the user’s life.

4.13 Intervention

If you suspect or have knowledge that an individual contracted to or employed by Palletized is impaired or has a drug or alcohol problem, you shall immediately inform the Safety Department or Palletized management. You shall not confront or threaten the individual, nor assist the individual in concealing the problem from Palletized.

4.14 Drug and Alcohol Awareness Program

The company maintains a Drug and Alcohol Awareness Program that meets the requirements of the Federal Motor Carrier Safety Administration. The program trains drivers and all other employees on the effects, consequences, manifestations, and behavioral causes of drug and alcohol use and abuse. The training program is included in the Palletized Driver Orientation.

4.15 Designated Representative

For questions regarding the Palletized Drug and Alcohol Policy, contact the Director of Safety and Compliance or VP of Risk Management and Safety.   

5.     Standards of Conduct

5.1 Applicability

The following standards serve to inform all drivers may know what duties are required of them in the general course of conducting the Company’s business.

5.2 Consequences of Violation (Discipline Procedure)

Palletized expects all drivers to perform in a professional manner at all times. Unprofessional, noncompliant, or poor performance may result in counseling, time off dispatch, or termination of employment. An employee who violates any provision of the company’s rules and regulations, Federal Motor Carrier Safety Regulations, or traffic laws and ordinances will, at the prerogative of Palletized, be subject to one or more of the following:

1. Verbal warning;
2. Written warning;
3. Decision days;
4. Three-day suspension; and/or
5. Termination of employment.

A record of each disciplinary action will be placed in the employee’s evaluation file. The record of disciplinary action will remain in the evaluation file for a period of one year.

5.3 Care of Equipment

Report mechanically defective condition of Palletized owned equipment to the shop. Report any breakdown promptly, and notify your dispatcher of any assistance required. Take necessary safety precautions to protect the load and/or equipment at all times.

Keep the inside and outside of the cab, windows, windshield, mirrors, lights and license plates clean. Do not place any device, sign, or object on any company owned or operated equipment that can be construed to be negative to any group because of race, sex, religion, or national origin.

Avoid running out of fuel by checking fuel level in tanks daily and not relying entirely on fuel gauges. Perform pre-trip and post-trip vehicle inspections as required by Federal Regulations.

Misuse of equipment may result in immediate termination of employment. Misuse includes, but is not limited to, the unauthorized use of motor vehicles, causing willful damage to equipment, or having a trailer disconnect from the tractor while underway.

5.4 Job Performance

Always treat customers in a courteous manner, the way you would want to be treated if you were the customer.

Always inventory your load. Avoid improper loading/unloading, or improper securement resulting in damage to or loss of all or part of a load. Use chain pads when there is a remote possibility of damaging paint or loss of load.

Always report for duty on time or within a reasonable time after being called. Follow instructions of your dispatcher or supervisors. If you are not clear on the instructions, ask for a clarification. Conduct business courteously and in a businesslike manner. Return advance money, or receipts for same, at the earliest opportunity.

5.5 Driving Schedule

Complete a run in reasonable time unless there are extenuating circumstances. Follow routing given by dispatch, if and when instructed. Follow a designated permit route. If unexpected problems with the route are discovered, call your dispatcher. Report to your dispatcher when there is any unnecessary delay in loading or unloading, or when you encounter any unexpected or lengthy delay while enroute. Call the Safety Department and your dispatcher immediately if a load is damaged, the consignee makes a notation on your waybill, or if a load is rejected for any reason.

5.6 Attendance

If you are unable to report for duty, notify your dispatcher or supervisor as soon as possible before your scheduled time for reporting on duty. Drivers assigned to the LTL Division must give absence notification as outlined in the LTL (Saia) Manual. Failing to report as available for dispatch for three (3) consecutive days without notification is considered the same as voluntary termination of employment.

5.7 Misconduct

An individual’s misconduct can seriously jeopardize the safety, security, or reputation of Palletized. Removal from driving status will be considered without regard to the number of offenses. The official definition of “misconduct” in §201.012 of the Texas Labor Code is “mismanagement of a position of employment by action or inaction, neglect that jeopardizes the life or property of another, intentional wrongdoing or malfeasance, intentional violation of a law, or violation of a policy or rule adopted to ensure the orderly work and the safety of employees.” Misconduct may include, but is not limited to, the following behavior:

1. Violating the Palletized Drug and Alcohol Policy.
2. Being barred from shipper or consignee’s premises, subject to extenuating circumstances.
3. Failing to report any accident, incidents, cargo damage, cargo loss, or personal injury.
4. Misstating or omitting facts concerning any accident, incident, cargo damage, cargo loss, or personal injury.
5. Flagrant disregard for the law or regulation that contributes to an accident.
6. Failing to follow established procedures in the proper loading, securement, and unloading of cargo.
7. Misuse, damage, or destruction of Company equipment, property, or cargo.
8. Using vulgar, abusive, or defamatory language in any communications with the Company or its customers.
9. Falsifying of logs and/or time sheets (misrepresenting hours worked or off duty, times or locations). For purposes of these rules and regulations, a time differential of one hour or more will be considered willful falsification.
10. Submitting hours or mileage on a time sheet, time card, or shipping papers that were not actually worked or driven.
11. Using irresponsible action when it pertains to securing proper rest.
12. Failing to wear safety equipment when required.
13. Transporting unauthorized passengers.
14. Fighting on company premises or work-site or while on company business.
15. Theft or dishonesty.
16. Conviction of any offense declared to be a Serious Traffic Violation under the provisions of the Commercial Motor Vehicle Safety Act of 1988:
    1. Reckless Operation,
    2. Speeding 15MPH over posted limit,
    3. Traffic control violation resulting in a fatal accident,
    4. Following too closely,
    5. Erratic or unsafe lane change, or
    6. Using a hand-held cellular phone while driving.

6.     Hazardous Materials Transportation

No driver without the Hazardous Materials Endorsement on their CDL will transport any amount of hazardous materials that requires shipping papers. No driver will transport hazardous materials unless they are in possession of the Emergency Response Guidebook and the Hazardous Materials Compliance Pocketbook.

Palletized Does Not Transport:

1. Explosives 1.1, 1.2, 1.3
2. Poison (Toxic) Gasses 2.3
3. Dangerous When Wet 4.3
4. Infectious Substances 6.2
5. Radioactive Materials (Yellow III) 7
6. Hazardous Waste

6.1 Hazardous Materials Security Plan

Palletized has developed a Security Plan for the safe transport and handling of Hazardous Materials. The details of this security plan will be communicated to all company personnel according to their need to know. The objectives of the Security Plan are as follows:

1. Implement security precautions that will be effective in preventing Hazardous Materials from being used as instruments of mass destruction while in the care, custody, and control of Palletized
2. Respond to significant threats and vulnerabilities identified in the company’s risk assessment.
3. Provide training of employees and lease contractors in both general terrorism awareness and company policy and procedures.
4. Assure the safety and security of company personnel and lease contractors, facilities and equipment, the cargo transported, and the general public.
5. Comply with federal, state and local regulations.
6. Assure all personnel who may transport certain hazardous materials have proper security clearance.
7. Deter theft of company property and equipment and the cargo transported on behalf of our customers.
8. Respond to changes in the security environment according to the Homeland Security Advisory System (HSAS).

6.2 Unauthorized Access

The Palletized terminal facility will employ security patrol on a 24/7 basis. Any person not an employee or contractor of Palletized must be accompanied by a Palletized employee or security officer when entering the HM load storage area.

Hazardous material loads on the Collingsworth facility will be parked in the two center aisles North of the maintenance staging area. Hazardous material loads on the Industrial Road facility will be parked in the loaded trailer area North of the trailer shop.

Fuel deliveries will be accepted only from those vendors having their Hazardous Materials Security Plan on file with Palletized. No driver of fuel delivery vehicles will be permitted access to the fuel-drop area until cleared by security.

6.3 Security Gate Schedule

Weekdays:                   Open 05:00hrs  Lock 19:30 hrs

Saturday:                     Open 07:30hrs  Lock 15:00hrs

Sunday/Holidays:         Remain closed 

Off-hour Gate Procedure: Security guard will confirm identity of driver and vehicle prior to allowing access to the yard. 

6.4 Enroute Security

Precautions for enroute security apply at all times when transporting:

1. A quantity of hazardous material requiring placards,
2. A highway route controlled quantity of Class 7 (radioactive) material,
3. More than 25kg. (55lbs) of a Class 1.1,1.2 or 1.3 (explosive) material,
4. More than one liter (1.06qt.) per package of material that is poisonous by inhalation (Hazard Zone A),
5. Hazardous material in a bulk tank with a capacity of 13,248 L (3,500 gal.) or more, or
6. A select agent or toxin regulated by the Centers for Disease Control.

6.5 Precautions When On the Road

1. Do not allow unauthorized persons to ride in your cab. An “unauthorized person” is anyone (1) not authorized in writing by Palletized, (2) not assigned to ride in the cab by Palletized, or (3) not being transported for the purpose of rendering first aid in an emergency.
2. If you are suspicious of a vehicle that may be following you on a ramp, overpass or exit, or if you determine that you are being followed, continue on your route and call the Safety Department.
3. Never park in a residential area.

6.6 Parking Procedure

When parking in an unsecured location, or if you are not in attendance of the vehicle for any reason and for any amount of time, perform the following acts:

1. Stop the engine with transmission in gear.
2. Remove keys from the ignition and lock all cab doors.

Secure trailers doors or valve closures with a padlock to ensure they cannot be readily opened.

6.7 Rest Area and Truck Stop Parking

1. Make every attempt to park in a secure area.
2. Secure trailer doors or valve closures with padlocks.
3. Lock tractor doors while in the sleeper compartment.
4. Do not park in the vicinity of a truck stop’s fuel island.
5. Do not park in a parking row that borders a truck stop’s perimeter fence.
6. If possible, park in an isolated parking spot.

6.8 Parking the Trailer Separate from the Tractor

If a driver must park a transport vehicle (trailer, IM container, etc.) separate from the tractor at a location other than a consignee’s, consignor’s, or other carrier’s secure facility, the driver must do the following:

1. Mark the transport vehicle with the Palletized telephone number placed near the “glad-hands” or electrical connection.
2. Emergency response information must be immediately available at Palletized in the event of an incident involving hazardous materials.

When transporting hazardous materials, the tractor must not be separated from the transport vehicle at a location other than the Palletized terminal or Saia Motor Freight’s Houston terminal without the knowledge and approval of the driver’s supervisor.

If parked and separated at a time other than when the Palletized dispatch is operational, the telephone number on the transport must be that of the Safety Department.

When seeking approval to separate from a transport vehicle transporting any hazardous material listed in IIIA above, the driver must give the following information from the shipping paper to his supervisor:

1. Proper Shipping Name,
2. Hazard Class,
3. UN or NA Number, and
4. Packing Group (if applicable).

The driver’s dispatcher will inform the Director of Safety and Compliance or VP of Risk Management and Safety the location of the separated transport vehicle and the shipping description.

7.     Load Securement

All drivers for Palletized are required to:

1. Understand company rules and government regulations.
2. Comply with company rules and government regulations.
3. Load and secure properly.
4. Tarp properly when required to tarp.
5. Check your load properly at time of loading and frequently during the trip.

If you are not experienced with the type of load you are required to move, contact your dispatcher.

Cargo Losses And Claims Can And Must Be Prevented! Never move a load, even a few feet, unless it is properly secured.

7.1 Minimum Performance Criteria for Cargo Securement

Securement systems on flatbed equipment must provide a downward force equal to 20 percent of the weight of the article of cargo. Securement systems in closed trailers perform according to these rules. Structures of adequate strength, dunnage, dunnage bags, shoring bars, load locks, securement straps, or a combination of these may be used to secure the cargo.

Side by side articles must be placed abutted to each other or otherwise be prevented from shifting toward each other during transit. Cargo securement devices must be maintained and utilized to ensure that forces acting on the securement devices do not exceed their working load limit under the condition of transport. Drivers are required by §392.9 of the Federal Motor Carrier Safety Regulations to check the load and its load securement devices before the trip starts and after the first 50 miles of beginning the trip, and to reexamine the cargo and its securing devices periodically during the course of transportation. The driver is required to make any adjustments to the cargo or securement devices as may be necessary. A periodic inspection and any necessary adjustments must be also made:

1. When the driver makes any change of duty status; and
2. After the vehicle has been driven for 3 hours or 150 miles, whichever occurs first.

7.2 Rules for Calculating Securement

“Weight of article” is the weight of the individual article or bundle of articles secured as one article. The regulations do not specify types of securement devices, but they do specify the working load limit required. A minimum of two securement devices should be used on a single article, even if one device has the required strength. This includes timbers and spare tires transported on the bed of trailers. Consult dealer or manufacturer for the working load limit of wire rope, steel strapping or nylon strapping.

A securement device going from anchor point to anchor point can secure twice its WLL. To calculate the minimum number of securement devices required, divide the weight of the article by two, then divide the answer by the WLL of the securement device. A securement device going from an anchor point on the cargo to a point of attachment on the trailer can secure only its WLL.

A stretch (extendable) trailer transporting metal articles is required to have two or more tie-down assemblies at each end of the trailer. Total working load limit of all securement devices must equal at least 150% of the weight of the load. Divide 1½ times the weight of the load by the WLL of the securement device to be used to determine the minimum number of devices required

7.3 Determining the Number of Tiedowns Required

Tiedown requirements are based on the weight of the article or group of articles to be secured. When a header board, other cargo, or other appropriate blocking devices does not block an article, it must be secured by at least:

1. One tiedown for articles 5 feet or less in length and weighing 1,100 pounds or less, unless the article is on the front or rear of the load. If an article of this size and weight is on the front or rear of the trailer, two securement devices will be used.
2. Two tiedowns will be used if the article is:
   1. Five (5) feet or less in length and weighs more than 1,100 pounds; or
   2. Longer than 5 feet but less than or equal to 10 feet in length regardless of the weight.
3. Three or more tiedowns will be used if the article is longer than 10 feet. Two tiedowns will be required for the first 10 feet, and one additional tiedown will be required for every additional 10 feet of length, or fraction thereof.
4. If an article is blocked from forward motion it still must be secured by one tiedown for each 10 feet of length or fraction thereof.

7.4 Securing Intermodal Containers

Intermodal containers on chassis: Ensure that all four corners of the container are properly seated on the container, that the twist locks are in the locked position and that the safety tab is in place. If a safety tab is missing, use wire, zip-tie, or other means to ensure the twist lock handle cannot rotate to the unlocked position.

Intermodal Containers on Flatbed Equipment: Containers will be cross-chained front and rear. Twenty-foot containers will have one strap secured over the center. Forty-foot containers will have one strap over the container at a point ten feet from the front and another strap located ten feet from the rear. Empty containers may extend up to five (5) feet over the rear of the trailer. A loaded container must rest entirely on the trailer floor with no overhang whatsoever.

7.5 Transporting Crated Cargo

Transporting cargo in wooden crates is not always as simple and straightforward as it first appears. A crate’s center of gravity is important but it is not always marked on the exterior of crate. A crate’s construction may or may not be strong enough for another crate to be placed on top without being crushed. A crate may not be strong enough to withstand the pressure exerted by securement devices. The manner in which you load and secure crates is always a test of your knowledge and judgment.

An open trailer load of crates with legal dimensions may be secured with nylon straps. The front and rearmost crate must be secured with a minimum of two straps even if one strap complies with the aggregate Working Load Limit (WLL) requirement for the weight of the crate and the forward motion requirement for the length of the crate. Securement on the other crates on the trailer must comply with the aggregate WLL requirement for the individual weight of each.

Extra care is required when the crate(s) to be transported will result in overweight or overdimension conditions. The use of chains and binders is the safest method of securing crates to open trailers, however, some crates are not constructed strong enough to withstand the diagonal forces exerted by chains. See Diagram 1.

One solution to this problem is using a strong timber to “bridge” across the top of the crate so as to redistribute the force exerted by the chain. See Diagram 2. Another solution is to place steel angles between the corner of the crate and the chain. When crate design and/or construction permits, heavy crated machinery should be secured directly to the trailer.

On oversize and overweight crates where the use of chain is not permitted, certain steps must be taken. Only 4” nylon ratchet straps will be used to secure the crate to the trailer. Further, a blocking chain will be secured form side to side on the trailer around the front of the crate.

Experience has shown that ratchet straps meeting the required aggregate WLL alone are not sufficient to properly prevent wind-generated lateral motion of a lightweight, tall, long and narrow crate secured on an open trailer. The top of the crate can move laterally under the straps thereby abrading the strap(s) to the point of failure. Further, this lateral movement can allow the bottom of a narrow crate to “kick out,” rendering the crate unstable. When securing crates of this description, only three-inch or four-inch straps are permitted. The aggregate WLL of all securement devices must be equal to the gross weight of the crate and exceed Federal requirements by a factor of .50. The greater surface area of 3” and 4” straps reduces the tendency of the crate to move laterally under the straps. Further, timbers must be secured to the trailer floor along each side of the crate to remove the ability of the crate to move laterally under the straps.

7.6 Securing cargo in Closed Vans

Shoring bars and load locks can help to prevent shifting cargo. Two-inch E-rail straps and 1-inch ratchet straps can be used in trailers equipped with E-rails. Ratchet type load locks in good condition will prevent shifting cargo during normal operations. One-inch ratchet straps with narrow hooks can be used to secure cargo to rope rings in the trailer wall, to other cargo or to load locks. Non-fragile cargo can often be used as Dunnage.

8.     Passengers in Commercial Vehicles

Federal Regulation 49 CFR §392.60 specifically states that passengers are not to be transported in a commercial vehicle unless specifically authorized in writing to do so by the motor carrier under whose authority the commercial vehicle is being operated. Written authorization is not required for the transportation of employees or other persons assigned to a commercial vehicle by the motor carrier or for a person being transported when aid is being rendered in case of an accident or other emergency.

Palletized will issue a letter of authorization to transport a passenger when the President, Vice-President of Operations, or the Director of Safety and Compliance authorizes such transportation. Authorization will only be granted for road trips. Passenger must be 18 years old or older. Heightened security policies at the locations we serve in the Houston area prohibit authorization to transport a passenger in local operations.

Transportation of an unauthorized passenger will be considered by Palletized to be a willful and intentional violation of Federal Regulations and is grounds for termination.

9.     Personal Safety

Drivers should comply with the Employee Safety Manual procedures.

9.1 Door Seals and Tie-downs

Open van or intermodal container doors slowly to avoid being struck by falling freight. With swing-back doors, use each door as a shield against falling freight. When unlatching the first swing-back door, stand clear to avoid being struck by the latch handle should it be under pressure from freight leaning against the door.

Open and close roll-up doors from the dock whenever possible; this will avoid the need to climb up and down on the trailer body. When closing overhead doors, pull gently at first so that the door will not suddenly come down and cause an injury. When opening or closing door latches or tightening or loosening load securement devices, keep your hands clear of pinch points. Always wear leather gloves to protect hands from sharp edges and pinch points. Gloves should also be worn when wiring on or removing stripping boards.

On flatbed equipment, never stand on any part of the load when applying or releasing securement devices. When you release straps or chains at the end of a trip, be alert for any shifting of the load. Be sure that you have a safe path of travel to get out of the way of any freight that may fall off the vehicle. Use pliers, bolt cutters, or wire cutters to remove seals safely.

9.2 Using the Hand Truck

When you are using the hand truck, first make sure that the blade is completely under the freight. Place one foot on a wheel to prevent rolling. Grip the far edge of the freight and tip both load and the hand truck backward until the weight is balanced directly over the axle. If the freight is too high, or not balanced properly, find some other way to move it.

When moving a stack of objects, put the heavier ones on the bottom. If two or more objects are in one layer, place the heavier one to the back, over the truck’s axle. When wheeling the truck, watch for objects, cracks or holes that can catch the wheels and spill you and the truck. When you reach your unloading point, set the freight down gently. When on the level, do not pull on a hand truck – push it. If you pull and the handgrip strikes the back of the leg, it could cause one to fall and both the hand truck and its load will come down on top of the operator. When going down a ramp, keep the truck ahead of you. When going up, pull the truck behind you.

9.3 Using the Manual Forklift (Pallet-Jack)

When using a pallet-jack, be sure that the forks are completely under the freight. Elevate the load just enough to clear the floor. Only stable or safely arranged loads should be moved with a pallet-jack. Freight on pallet-jacks should be pushed, not pulled. Only pull palletized freight to a point where the pallet-jack can be turned around into a position where it can be pushed.

Keep feet clear of the wheels while turning. Keep your back straight when pushing or pulling. Follow a palletized load down any incline with the right hand ready to operate the drop lever should the pallet-jack begin to pick up speed or start to go out of control.

Keep the floor of the vehicle’s cargo body clear of loose boards, nails, or anything that could effectively stop the jack’s wheels from rolling freely. Be aware of any holes in the floor into which a wheel could fall. Ensure that dock boards or bridge plates are secured before moving a loaded jack across them. Do not use a pallet-jack as a scooter.

9.4 Fifth Wheels and Sliding Tandems

Avoid injury when releasing the fifth wheel to unhook a trailer, when moving a sliding fifth wheel, when moving sliding tandems, or when sliding extendable trailers. The basic precautions for heavy lifting are generally applicable to these operations for avoiding strain. When unlatching a fifth wheel, be sure of your grip on the release lever. Leather gloves will give you a better grip.

It is sometimes necessary to “rock” the unit, move it back and forth, to release the fifth wheel or the locking mechanism on a sliding fifth wheel, sliding tandems or extendable trailer. To avoid injury, the driver and the person operating the mechanism must exercise great care and cooperation. In all cases the driver must be ready to stop as soon as the mechanism comes free.

The person operating the mechanism must keep feet, hands and body in the clear as much as possible and be ready to move if the mechanism releases suddenly. Under no circumstances should a person allow any part of his body to get between trailer cross members when hammering on a balky pin on extendable trailers.

When sliding trailer tandems or extendable trailers, the wheels nearest the release mechanism should be chocked. If the wheels are pulled over the chocks, there is additional warning and more time for the person operating the mechanism to get clear. Extra care must be exercised if the person operating the mechanism has to stay under the trailer during the operation.

Sliding mechanisms should be routinely lubricated to maintain free movement. Extendable trailers are not slid out on a routine basis, therefore, the mechanism should be tested at the shop and the beams lubricated before leaving on a job where extending the trailer is required.

9.5 Seat belts

Use of seatbelts is required on all motor vehicles so equipped. This includes fork trucks and motor cranes. The shoulder strap must be used as designed if the vehicle was equipped with a shoulder strap as original equipment. A violation of this rule will result in a minimum one-day suspension from work and/or dispatch.

10.  Drivers and the Public

The drivers of Palletized have earned an exceptional public image during the forty plus years of the company’s existence.  However, a good reputation is a high maintenance item. Every contact with law enforcement officers, the motoring public, employees of shippers, and consignees counts toward the perception the public has about the company as a whole.

How you interact with the public is of the highest importance. The future of this company and the trucking industry depends on good public relations.

The purpose of this part of the manual is to make you aware of the importance of your position as a professional truck driver as it relates to other drivers, to those who live and work along the streets and highways, and to our customers. Good public and customer relations don’t just happen; they’re earned.

What can you do as a truck driver to create and maintain better public relations?

Your physical and mental condition has a major impact on attitude and safe driving. You must get enough rest to be alert while driving, and must maintain good health to be medically qualified and able to cope with the rigors of a hard day’s work. Your attitude must permit you to be tolerant of the mistakes of others so that anger does not outweigh judgment.

You can gain or lose respect by appearance. Keep as clean and as neat as the nature of the work permits. Proper clothing and footwear in good condition are safer. An unkempt driver in filthy clothing does not promote a professional image. Courteous habits are noticeable and carry a lot of weight in forming public opinion. If you exceed the speed limit, make reckless passes, straddle lanes, block traffic at crosswalks, or use an air horn or “Jake” brake excessively, you contribute to a negative image for this company as well as the entire trucking industry. Think of your truck as a rolling billboard with our company name on the side in very large letters. It is seen by thousands of people every day. It has what advertising people call “high exposure”. This rolling advertisement can be good or bad, depending upon how motorists and pedestrians are treated. A good professional driver makes friends, not critics, for his or her company. Driving courteously will lessen wear and tear on your disposition and make you feel better about yourself. Courteous driving is a point of pride.

11.  Hours of Service Regulations and Record of Duty Status

Federal regulations are intended to limit the number of hours that commercial truck driver can operate without resting. (49 CFR §395.3) The underlying reason for the regulations is safety. In simple terms, a tired driver is not a safe driver. There is no load, loading time, nor delivery time worth losing a life. Adequate rest before working or driving makes good sense.

The use of an electronic logging device (ELD) is required for certain commercial vehicle drivers who are subject to the hours of service regulations. These regulations are enforced by the Federal Motor Carrier Safety Administration (FMCSA) and apply to commercial vehicles that are used to transport goods or passengers and that are required to maintain records of duty status (RODS). If a driver and vehicle are subject to the hours of service regulations and are required to maintain RODS, then the use of an ELD is generally required. However, there are some exceptions and exemptions to the ELD requirement, such as the 150 air mile exemption discussed below.

11.1 Hours of Service Regulations

These regulations apply to every driver who is operating a vehicle in excess of 10,000 lbs. in interstate commerce, and every driver who is operating a vehicle in excess of 26,000 lbs. in intrastate (Texas) commerce. All drivers must understand and fully comply with the regulations, and all drivers must document that they are following the rules (by completing the driver’s daily log or time sheet).

Regulation Utilized by Palletized:  The 60/70 hour limit for commercial drivers is a rule that limits the number of hours that a driver of a commercial motor vehicle can drive and work in a given period of time. The 60/70 hour limit is based on a seven- or eight-day period, depending on the driver’s schedule. During a seven-day period, a commercial driver is limited to driving and working a maximum of 60 hours. During an eight-day period, the limit is 70 hours. These limits are designed to prevent driver fatigue and ensure the safety of the driver and other road users.

11.2 Driver’s Record of Duty Status (49 CFR §395.8)

A driver fills out a “Record of Duty Status” for each day employed or contracted to a motor carrier, including holidays, sick days, vacation, etc. Entries indicate the driver’s status (e.g., driving, off duty, etc.). The driver’s daily log is a legal document and should NOT be falsified. It is the driver’s responsibility to maintain current, neat, and accurate logs.

11.3 Penalties for Violations (49 CFR §395.13)

The driver and/or his company are subject to penalties for violating the regulations. State and Federal Officials periodically inspect logs: at weigh stations, commercial vehicle roadside inspections, and in-house safety audits done by the DOT. Inspectors look for violations of the safety regulations and logging errors. Logs that are sloppy, falsified or not current are easy to spot. A driver can be placed “out of service” for missing logs or logs that are not current. Severe fines and penalties apply to the driver and carrier.

11.4 Preparing A Daily Log

Drivers must record their duty status for each 24-hour period. Update the log at each change of duty status – keep it current. Generally, an ELD should be used; however, if a paper log is used, always keep logs neat and legible. Use a straightedge for drawing lines on the graph. If a log is sloppy, the carrier can ask the driver to redo them. If sloppy, inspectors may think that the driver doesn’t care about logs or is preparing sloppy logs so they can’t be inspected.

A log is divided into 3 parts: Top, Middle (graph), and Bottom (remarks).

Top of Log

1. Date (Month-Day-Year) must appear on the log and include the month, day and year for the beginning of the 24 hour period. Do not use leading zeros except for the year.
2. If the driver is off-duty for two or more consecutive days, he may record the information on one log by entering the first date in the date section and the inclusive days in the remark section.
3. Consecutive days must be in the same month.
4. Total mileage must appear on the log when there is driving time and includes total miles driven during the 24-hour period.
5. Driver’s ID number, power unit number and trailer number must appear on the log (no leading zeros).
6. If a paper log is used, the Driver’s signature must appear on the log. The driver’s signature certifies that the driver made all entries and that they are true and correct. The driver’s legal name must be handwritten on each log. If an electronic log is used, it must be certified as described below.
7. If work is performed for another carrier during the same 24-hour period, the beginning and finishing time worked for each carrier must be shown after each carrier name.
8. If a co-driver is used, his/her name must appear on the log his/her own log.
9. The main office address must be included.

Middle (Graph Part) Of Log

A driver is always in one of four duty status situations:

1. Off-Duty Time: Any time the driver is relieved of all responsibility by the carrier. This includes days off, vacation, and sick leave. Time spent in a parked CMV may be logged as “Off-Duty.”

2. Sleeper Berth Time: Time actually spent resting or sleeping in an approved sleeper berth. Sleeper berth must conform to specifications in 49 CFR §393.76.

3. Driving Time: All time spent at the controls of the vehicle for the carrier, including time sitting and waiting in traffic. It does not include bobtailing to and from your residence.

4. On-Duty, Not Driving: All time spent performing any work or short breaks. This includes: loading or unloading, helping out on the dock, waiting for shipping papers before dispatch, washing or repairing vehicle, and short breaks (any break less than 10 hours duration).

Even if other time zones are crossed, record time as it is at a home terminal. When a paper log is used, use a ruler for straight lines. Mark the graph off in ¼-hour increments. Make an entry each time you change duty status. Don’t guess hours as errors become too obvious, and hours can be checked against time-stamped documents.

Grouping On-Duty Time: All stops made in one city, village, or town may be grouped and computed as one (e.g., several pickups, deliveries). In such cases, the sum of all stops should be shown on a continuous line as “on duty, not driving” time. All driving time between such stops should be entered on the log as a continuous line after the line for “on duty, not driving”.

Each status has different components. Add up the hours for each duty status. Enter the total hours for each duty status in the appropriate space to the right of the graph (enter “0” for zero hours). Use decimals or fractions (decimals are easier). Make sure all hours add up to 24 hours. Verify “driving” time by computing average MPH.

Bottom of Log (Remarks Section)

For shipping papers, you may enter your pro number, the bill of lading number, manifest or freight bill number, or the name of the shipper and commodity. For change of duty status, print the name of nearest city, town, or village along with the state abbreviation where each change of duty status occurs.

Straight Line Logging: Grouping on-duty time multiple stops in same municipality.

Enter time and location of pre-trip safety check. No other entry is required until the end of the day. On Line 4, enter time spent for post-trip, paperwork, fueling, etc. Using your daily time sheet (trip sheet report), calculate the total time driving and enter on Line 3. Draw a line from right to left on Line 3 representing the sum of the hours from the time of arrival to Line 4 for your post-trip vehicle inspection. Please note the 24-hour graph line below Line 4 can assist you converting driving time from the Time Sheet to the Log. Make any tic marks in the remark section below the white quarter-hour marks found on the scannable log. On Line 4 draw a line from right to left from the start of the line on Line 3 back to the time you went on duty.

Split logs: Combine local with over-the-road logging. Work local, then go over-the-road, or work over-the-road, then work local.

11.5 Certifying Daily Logs

Federal regulations in the United States require commercial drivers to certify their logs on a daily basis. This means that at the end of each day, the driver must review their log and verify that the information it contains is accurate and complete. The driver must then sign and date the log to certify that it is correct. This is an important step in ensuring compliance with hours of service (HOS) regulations, which set limits on the amount of time that drivers can spend driving and working each day. By certifying their logs on a daily basis, drivers can ensure that they are not exceeding these limits and putting themselves or others at risk.

11.6 Retention of the driver’s daily log

Federal Regulations require the company must keep the logs on file for 6 months.

The driver must keep a copy of the logs for the previous 7 consecutive days in his possession while on duty.

11.7 HOS Compliance and Rules

11-Hour Rule: (interstate travel or interstate shipments) A driver is permitted to drive for 11 hours after a 10-hour break. This means that once a driver has been off duty for 10 consecutive hours, they can start a new on-duty shift and drive for up to 11 hours. After 11 hours of driving, the driver must take a 10-hour break before starting another on-duty shift.

14-Hour On Duty Limit: A driver cannot drive after being “on duty” for 14 hours. This does not limit the time a driver can work. It limits only the right to drive after working 14 hours. This time includes all activities related to driving, such as loading and unloading cargo, completing paperwork, and inspecting the vehicle. After 14 hours of on-duty time, the driver must take a 10-hour break before starting another on-duty shift.

70-Hour Rule: A driver cannot drive after being “on duty” for 70 hours in any consecutive 8-day period.

34 Hour Restart: Under this rule, drivers are allowed to “restart” their weekly on-duty time by taking at least 34 consecutive hours off duty. This means that after a driver has worked for a certain number of hours over a 7- or 8-day period (depending on the specific regulation), they can take a 34-hour break to reset their on-duty time. This break must include two periods from 1:00 a.m. to 5:00 a.m.

Special Situations: With meals enroute, log it as “on duty, not driving”. Travel time (395.7) occurs when a driver is travelling at the direction of his carrier, but not driving. This can be logged as “off duty” time if the driver is given 10 consecutive hours of rest upon arrival at his destination (otherwise, all travel time must be logged as “on duty, not driving” time).

30-minute Break:  Under this rule, drivers are required to take a 30-minute break after 8 hours of driving. This break must be spent off duty or in a sleeper berth, and it must not be used for other work-related activities (such as loading or unloading cargo, completing paperwork, or inspecting the vehicle).

Personal Conveyance: Under these rules, commercial drivers are allowed to use their vehicles for personal travel, but only under certain conditions. For example, the driver must be off duty or in a non-driving status, and the personal travel must not interfere with their work-related duties. In addition, the vehicle must not be loaded with cargo or passengers, and the driver must not receive any compensation for the personal travel.

 “Sleeper Berth” Time: (49CFR§395.1) Time must be actually spent in the sleeper berth. Napping or resting while in the driver or co-driver’s seat does not count as sleeper berth time. “Sleeper Berth” time can be combined with legitimate “off duty” time to get 10 consecutive hours rest, however, the time must be consecutive. “Sleeper berth” time can be split to obtain 10 hours rest. The time must be split into 2 periods: one period must be for at least 8 hours, while the other period must be for at least 2 hours. When splitting “sleeper berth” time, the 11 and 14-hour rules apply: the driver may not drive more than 11 hours, and may not drive after 14 hours “on duty”. The 14-hour limit is calculated the end of the first sleeper period.

Off Duty While Parked: Drivers may log time spent in a parked CMV as off-duty time and team drivers are permitted to record up to 2 hours of time spent in the passenger seat of a CMV in operation, if it is just before or after an 8 hour sleeper berth period.

16-Hour Exception: Under this rule, drivers are allowed to extend the 14-hour on-duty limit by up to 2 hours if they encounter adverse driving conditions. Adverse driving conditions include things like heavy traffic, bad weather, or other unforeseen circumstances that make it difficult or unsafe to operate a commercial vehicle. The 16-hour exception allows drivers to continue driving for up to 16 hours in these situations, but they must still take a 10-hour break after reaching the 14-hour limit. The purpose of the 16-hour exception is to provide flexibility for drivers who encounter unexpected challenges while on the road. The exception permits two additional hours of on-duty time under the following conditions:

1. Driver is released from duty at the normal work reporting location for the previous 5 on-duty days;
2. Driver returns to his/her normal work reporting location and is released from duty within 16 hours after coming on duty following 10 consecutive hours off duty;
3. Driver has not used this exception in the previous 6 consecutive days except following a 34-hour restart.

11.8 LOGGING EXEMPTIONS

The 150 air mile exemption from the electronic logging device (ELD) regulation is a provision that allows certain commercial vehicle drivers to be exempt from the requirement to use an ELD. The specific requirements to utilize the 150 air mile exemption from the electronic logging device (ELD) regulation are as follows:

1. The driver must operate within a 150 air mile radius of their normal work reporting location. This means that the driver must start and end their work day at the same location, and must not travel more than 150 air miles from that location during the course of their work day.
2. The driver must return to their normal work reporting location at the end of each work day. This means that the driver must not spend the night away from their normal work reporting location, and must return there to end their work day.
3. The driver must not exceed the maximum number of hours allowed for driving and working under the hours of service regulations. Even with the 150 air mile exemption, the driver must still comply with the 60/70 hour limit and other applicable rules.
4. The driver must maintain accurate and complete records of their hours of service. Instead of using an ELD, the driver may use a paper log to record their hours of service, as long as the log is accurate and complete.
5. The driver must be prepared to provide the records of their hours of service to law enforcement upon request. The driver must also be able to transfer the records to other parties, such as the vehicle owner or carrier.

Overall, the requirements for utilizing the 150 air mile exemption from the ELD regulation are designed to ensure that the exemption is used only in appropriate circumstances and that drivers continue to comply with the hours of service regulations.

Intermittent travel outside 150 air-mile radius:  If a commercial vehicle driver who is using the 150 air mile exemption from the electronic logging device (ELD) regulation travels outside the 150 air mile radius of their normal work reporting location, then they are no longer eligible for the exemption and must begin using an ELD to track and record their hours of service. The driver must also comply with all other applicable hours of service regulations, including the 60/70 hour limit and any other rules that apply to their specific situation. If the driver does not have an ELD available, they may be able to use a paper log to record their hours of service, but they must still comply with all relevant regulations. In general, paper logs can be used for up to eight days in a 30-day period. If a driver uses paper logs for more than eight days in a 30-day period, then they must use an ELD for the remainder of the 30-day period. It is important for drivers to carefully track their mileage and duty status to ensure compliance with the hours of service rules and to avoid any penalties for non-compliance.

12.  DEFENSIVE DRIVING-YOUR RESPONSIBILITY

Conscious effort to study and practice to operate safely will develop “defensive” driving habits, which make the operation of the unit on the streets and highways safer for the driver and the general public.

Knowledge of routes is important to safety. Any driver who is dispatched or permitted over an unfamiliar route must take care to guard against unexpected hazards.

If in doubt, play it safe. Regardless of any other consideration, do not take chances. To arrive safely is more important than to arrive on time.

12.1 Comply with All Regulations & Requirements

All drivers are required to possess a copy of and comply with the safe driving practices of the Texas Commercial Driver Handbook. Instructions and guidelines on how to operate safely and comply with State Law can be found in this handbook. Drivers are also required to maintain a copy of the Federal Motor Carrier Safety Regulations (FMCSR) and comply with all applicable provisions. Drivers must also comply with Palletized Rules and Regulations and the laws of the states, cities and towns in which they operate.

Every driver employed by Palletized must maintain the appropriate type of CDL for the type of equipment operated. Each driver must maintain the hazardous materials endorsement and any other endorsement for the cargo to be transported and/or equipment to be operated.

12.2 Report All Violations

Drivers are to report all convictions for moving traffic regulations to the company within ten days of the conviction. Drivers are to report the receipt of any traffic citation to the Safety Department on the next working day or at the end of the trip. Commercial Vehicle Safety Alliance (CVSA) inspection reports issued by any federal, state, or municipal commercial vehicle inspector must be turned in to the Safety Department within one day. Failure to turn in an inspection report may result in 5 days suspension. Failure to turn in a report denoting an “out of service” condition that the driver reasonably should have detected during a proper pre-trip inspection will result in a 5-day suspension.

Chronic traffic violations or complaints about driving behavior or discourteous conduct will result in corrective action by the company.

12.3 Use Of Communication Devices

Communication devices (including, but not limited to, cellular telephones and direct connect radios) shall not be used while driving or operating a vehicle or equipment unless necessary for safety and not in violation of local, state and federal ordinances, statutes, and motor carrier safety regulations that regulate the use of communication devices.

12.4 Spotting Vehicles for Loading or Unloading

Vans and Intermodal Containers: When opening swing back doors before backing to a dock, ensure the doors are properly secured so they will not come loose and strike an adjacent vehicle or object. In most cases roll up doors should not be opened until the vehicle has reached the dock. Be alert for freight that might have fallen and is leaning on the door. When leaving a trailer at a dock, chock the wheels. If the trailer is a pup, lower the nose pole. Place a nose stand under the nose of 20’ chassis or pups not equipped with nose poles. After spotting an air-ride trailer to a dock, dump the air from the suspension to prevent the trailer from moving during loading or unloading. If the dock is equipped with a mechanical restraint system, check for proper securement if possible to do so.

Before pulling away from a dock, physically check to make sure that all persons and equipment involved in loading or unloading are out of the vehicle and safely clear. Before leaving a dock equipped with a mechanical restraint system, go back and physically check that the restraint system has released. Any signal system may give a false indication. If the restraint has not released, pulling away from the dock will cause major equipment damage.

Flatbed Equipment:  Spotting flatbed equipment for loading or unloading requires the driver to ensure that loading or unloading equipment has safe access to the side of the vehicle. Do not reposition your vehicle with any part of the load unsecured.

13.  Hooking Up and Unhooking Tractor Trailers

13.1 Hooking Up

1. Make sure fifth-wheel jaws are fully opened.
2. Chock trailer wheels or make sure trailer parking brakes are set. For increased safety, do both.
3. Never “chase” a trailer.
4. Back slowly until the rear of the fifth wheel touches the upper coupler of the trailer. Get out of the tractor and check height relationship between fifth wheel and coupler. Use the dolly crank to adjust trailer height if necessary. Back under the trailer slowly. Back tractor as squarely as possible and avoid backing under from the side at an angle.
5. Hook up brake hoses and light cord.
6. Make a visual inspection of the fifth wheel jaws to make sure they have closed completely around the trailer kingpin. If shining metal is seen, you may have a high hitch with the jaws locked around the head instead of the shank of the kingpin. High hitches will result in losing the trailer at the first turn.
7. Check to ensure that the coupler release lever is in the locked position.
8. Be sure the trailer brake air system is charged and then set the trailer brakes with the trolley valve or tractor protection valve. Pull against the trailer as an additional check of the hook-up. Do not pull so hard as to cause damage or undue strain on the equipment.
9. Set the brakes and then fully raise the landing gear before moving the coupled unit.

13.2 Unhooking

1. Line up the tractor and trailer in a straight line.
2. Lower the landing gear, and, if possible, chock the trailer wheels. Make sure the landing gear is lowered on solid level ground. Place planks or similar material under the dolly wheels or sand shoes, if necessary, to keep them from sinking into soft ground.
3. Uncouple the brake hoses and light cord and make sure they are clear.
4. Pull the coupler release lever to disengage the fifth wheel jaws from the trailer kingpin.
5. Pull slowly out from under the trailer so as to permit the landing gear to take up the load gradually.

14.  Security for Indirect Air Carriers

The Federal Aviation Administration (FAA) requires drivers to strictly adhere to the provisions of the Indirect Air Carrier’s Standard Security Program (IAACSSP). It is the driver’s responsibility to follow the documentation and administration requirements required by the FAA.

Drivers must ensure that the shipper (any employee of the shipper) signs the Shipper’s Security Endorsement (SSE) unless informed by the freight forwarder or dispatcher that the shipper is a “Known Shipper” and no SSE is required. The shipper must present to the driver either one valid government issued photo ID or two other forms of ID, one of which must be issued by a government authority (such as a driver’s license). The driver will note the expiration date. The driver will record this information on the SSE or the SSE portion of the Air Waybill (AWB). Only information on the person tendering the shipment will be recorded. Drivers must not complete the SSE using their personal information. The driver must retain a copy of the SSE for a minimum of 30 days and make it available to the FAA or FBI upon request.

Drivers will inspect all tendered air cargo for visual signs of tampering, exposed wires, leaks or improper packaging that may render the cargo unsafe to transport. If any of these conditions are found to exist, the driver will notify his/her dispatcher immediately. No shipments can be accepted if left unattended for pickup or the person tendering the shipment cannot or will not produce the required identification. If this occurs, call your dispatcher immediately and the dispatcher will contact the forwarder for instructions and relay them to you. Transport the shipment to the airport in a locked or monitored vehicle. Do not leave shipments unattended or unmonitored.

14.1 Airport Drop Off Procedures

The driver must complete an Indirect Air Carrier (IAC) Summary for each unknown shipper’s consolidation that contains cargo that has not been screened. If the airline requires you to complete a SSE (commonly referred to by the airlines as a Shipper’s Declaration), you must enter the name of the shipper that tendered the cargo. Neither Palletized nor the freight forwarder can be entered as the shipper. If the driver meets resistance with the shipper or airline representative in complying with these requirements the driver is to contact his/her dispatcher immediately.

15.  Rail Hub Procedures

A significant amount of intermodal transportation involves interchanging equipment in and out of rail system hubs. Rail hubs are typically very busy, congested, and require extra attention while driving within the Hub property and close attention to the required paperwork. All drivers employed by or leased to Palletized will comply with the following Rules and Regulations.

15.1 General Rules

1. All accidents occurring on Rail Hub property must be reported to Hub personnel in addition to the Palletized Safety Department.
2. No littering or unloading of trash or debris from any container, trailer or tractor. Place trash or debris in properly marked containers.
3. Leave the Hub as soon as your business is completed. The Hub is not a place for socializing.
4. Do not bring pets onto Hub property.
5. Abusive or threatening behavior toward any Hub employee may result in banishment from the Hub and possible termination by this company.
6. Anyone denied access or requested to leave the Hub must leave immediately and report to the Palletized Safety Department.
7. Railroad police have the right to request a search for just cause of any vehicle on Hub property. Requests that are denied may result in refusal of entry or removal from the facility.
8. Do not climb on or into railcars, lift equipment or any Hub vehicle without specific authorization from Hub management.
9. Present your state driver’s license when so requested by Hub personnel.
10. Obey all posted signs, signals, or painted markings such as fire lanes. Stop for all flashing signal lights and/or burning flares.
11. Vehicle headlights must be on at all times while on Hub property. Turn indicators must be used to indicate your intent to turn.
12. Stay with your vehicle. Unattended vehicles on Hub property are subject to being towed.
13. Limit the use of the horn to emergency situations, unless necessary to warn of a potential or impending hazard.
14. Yield the right of way to pedestrians, trains and yard vehicles. Remain vigilant for train movement.
15. Do not drive or park on the “travelift” lines. Do not drive under a travelift. Do not impede the movement of lift equipment.
16. Cross any set of tracks only at designated crossings, and do not drive down any tracks.
17. Truck engines are to be TURNED OFF at checkpoints entering or departing rail hub until instructed by the checkpoint inspector to start the engine and proceed from the checkpoint lane. There will be signs posted at the stop locations.

15.2 Truck Specific Rules

1. Drivers entering a Hub must know their shipper and destination. All trailers and containers entering or leaving the Hub must have the proper documentation.
2. Do not open any sealed trailer or container unless the Hub requires inspection at the gate.
3. Park trailers or chassis/containers with care and in their proper designated location. Do not drop units in the driving lanes.
4. Do not drop a trailer or container/chassis on Hub property unless it has been properly interchanged to the Hub. Do not leave a trailer or container/chassis on Hub property once it has been interchanged out. The Hub may have any improperly dropped trailers, or container/chassis towed to an impound yard.
5. An impounded chassis or trailer will result in a towing and storage fee charged to the individual who made the improper drop.
6. Do not enter the Hub with an ISO tank that is leaking water. Such units will be handled as a “leaker” and treated accordingly.
7. All trailers and containers requiring placards must be properly placarded before they enter Hub property.
8. Hooking or unhooking a trailer or container/chassis at a 90-degree angle is prohibited.
9. Be sure the surrounding area is free of pedestrians and any lift equipment is at least 100 ft. away prior to hooking up to any unit in vicinity of the ramp tracks.

15.3 Hookup Procedure

After aligning tractor with chassis or trailer and before backing under, perform the following actions: Attach both airlines. Charge trailer air. Set trailer brakes. Ensure that it is safe to back under the unit.

15.4 Safety procedure

Ensure kingpin is properly coupled and locked. Ensure sliding tandems (if equipped) are locked. Ensure that all chassis locks are in place and safety tabs are engaged. Ensure that freight on flat racks is properly secured to the flat rack. Measure the height of the load if any part of the lading extends above the flat rack’s bulkhead.

15.5 Winch Loading Operations

Minimum equipment requirements specific for winch truck operation are:

• 28’ long cable sling with swedged eyes and a minimum diameter of 1 inch;
• All cable slings shall be 100% #1 plow steel;
• No rope core;
• Minimum 8” McKissek (or equivalent) snatch block;
• Two weevil pins;
• One set of chains with bullring for loading light structures; and
• Four 12 ton shackles.

15.6 Procedure for tailboard loading

Back up square to the skid being loaded to make sure tractor and trailer are in a straight line. Determine the weight of the skid to be loaded. Double-line using 8” snatch block if weight of skid exceeds 53,000 lbs. Double-line at all times when winch-loading generator skids, SCR houses, and draw-works.

Determine distance between lifting lugs on the skid. Maximum allowable for a safe lifting operation is 8 feet. Ensure there are no sharp edges under the lifting lugs. Place cable sling across top (porch) of the skid and under the lifting lugs. Secure cable sling to load line or to shackle if double lining. Slowly remove the slack from the sling and winch line until the end of the skid starts to elevate then visually check for any potential problem before continuing the lift.

Slowly lift the skid in a continuous motion until the end of the skid is resting on the tail-roller. Make sure the weevil pins are not likely to catch on any protrusion(s) on the skid. Make any adjustments in angle between the tractor and trailer necessary to ensure the skid is pulled straight onto the trailer.

When the skid starts to break over, count the lays of cable on the winch drum so it is known where the break-over point will be as if you must shake off the skid at its destination. Once the skid is properly positioned on the trailer, secure it to the trailer in accordance with the weight of the skid.

The above are general rules. If you have any doubts or questions call your terminal before proceeding. Safety is the overriding concern. If you cannot do it safely, DON’T DO IT!

16.  Oversize Loads

Palletized’s rules related to transporting over-dimensional loads are intended to protect the cargo we transport and the motoring public with which we share the roadways and are therefore generally more restrictive than local and State regulations. If, during the trip planning process, it is determined that the load will pass through a jurisdiction with more restrictive regulations, the trip plan will include compliance with that jurisdiction’s requirements. All loads exceeding legal dimensions and/or weight must be appropriately permitted through those jurisdictions through which it will travel.

16.1 Pre-Load Planning

1. Identify load size: length width, height and net weight
2. Match transport equipment to the load
3. Develop proposed route and review for:
   1. State and local prohibitions
   2. Dimensional load movement curfews
   3. Weight restricted bridges
   4. Height-restricted overhead limitations
   5. Seasonal restrictions
   6. Turning radius of potential tight turns
   7. Rail grade crossings
4. Secure a survey of the route and alternate if necessary
5. Select a driver who is size/weight qualified for the load
6. Determine escort and bucket truck requirements
7. Determine whether or not load and/or unload site surveys are necessary. Have site(s) surveyed if necessary.
8. Obtain weight certification from the shipper if gross weight of the load exceeds 200,000 pounds. (Texas only)
9. Obtain engineering survey on all bridges to be crossed if gross weight will exceed 254,000 pounds. (Texas only)
10. Apply for the required permits from each jurisdiction through which the load will pass.

16.2 Pre Trip Planning

1. Driver will perform a Pre-trip safety check before each day’s movement.
2. Driver will complete the pre-movement checklist.
3. Driver will conduct a “tailgate meeting” if the load requires escort(s).
   1. Review the permit route including planned stops and overnight parking.
   2. Determine the planned distance of the day’s travel.
   3. Establish lines of electronic communication.
   4. Palletized’s emergency contacts.
   5. Driver will ensure that any required stripping is adequate and properly installed and secured.
4. Establish a contingency plan. Contingency plan will include:
   1. Vehicle breakdowns
   2. Emergencies such as contact with overhead obstruction, railroad crossing issues and accidents and/or property damage
   3. Enroute transfer of escort responsibilities

Width:             Eight feet-six inches (8’06”) is the maximum legal width and any over width extension must be marked with 18” square red flags on each corner.

Any overwidth load travelling within the state of Louisiana must have a “WIDE LOAD” banner on the front of the tractor and rear of the load. Texas and most other states require one “OVERSIZE LOAD” banner on the front of the lead escort vehicle and another “OVERSIZE LOAD” banner on the rear of the load. Drivers are responsible to check the over-dimensional load marking requirements shown on any State issued permit and comply with those requirements

Escort Requirements

• 14’ wide in Texas outside of Houston requires one private escort
• 16’ wide in Texas outside of Houston requires two private escorts
• Outside Texas: The Permit Officer will determine requirements

Height:            Fourteen feet (14’) is the standard legal height in Texas and some other states. Check with the Permit Officer is you are not sure as to the legal height in a particular state. In Louisiana the fourteen feet legal height applies only to Interstate roadways. The maximum legal on all other Louisiana roadways remains at 13’06”.

Over-height Load Requirements

• Loads 16’ to 18’ outside of Houston require a front private escort
• Loads 17’ to 18’ outside of Houston require a front escort equipped with a height pole
• Height poles must be set at six (6) inches higher than the highest point on the load
• Loads 18’ and higher outside of Houston require a front private escort equipped with a height pole, a private rear escort and a bucket truck
• General Electric (GE) loads transported through all states east of the Mississippi River plus Oklahoma require a height pole equipped front escort at 13’06” (Customer requirements)
• General Electric (GE) loads transported through all states West of the Mississippi River except Oklahoma require a height pole equipped front escort at 14’00” (Customer requirements)

Pole car Following Distance

Sufficient distance must be maintained between the load and the pole car to allow the driver to completely stop his/her unit before the load reaches an overhead obstruction when notified of a height pole “hit”

Length:            Escort Requirements

• Loads 109’ to 125” long require a private rear escort
• Loads exceeding 125’ long require front and rear private escorts

Rear Overhang

• Loads with a rear overhang exceeding 4’ will be marked on each rear corner with 18” red flags by day and by red lamps by night

16.3 Permits

No oversize and/or overweight load shall be transported by Palletized on a public roadway without obtaining the applicable permits from those jurisdictions requiring permits.

Procedure for Requesting a Permit

Call the Palletized Permit Officer as soon as possible with the required information. Depending on the state(s) involved and the size of the load, waiting time for a permit can be from a few hours to several days.

Load → Measure → Call for Permit(s)

After calling in the permit information, secure the load, strip the load (if necessary), attach required flags and signs, and complete your paperwork. Have everything completed and be ready to roll when the permit is obtained.

Information required for a Permit:

1. Truck and trailer unit numbers. Include tractor, trailer plus jeeps and boosters. If the tractor and/or trailer is not owned by or leased to Palletized, please be prepared to provide the make, model, VIN, and license plate number.

2. Specific load description. Terms such as “crate”, “box” or “flat-rack” are not accepted by the state(s). Describe the specific item that is creating the need for a permit.

3. Serial Number (if applicable). In states other than Texas, the serial number is required for machinery.

4. Exact Loaded Dimensions: Width, Height, Overall Length, Rear Overhang, and Gross Weight. Measure your loaded height while parked on level ground. Get some help if necessary. Be accurate and be careful. Too little height on your permit can result in a collision with an overhead structure. Too much height can add additional and unnecessary miles to your route. Resist adding “three or four inches just to be safe”. Give accurate information to your permit officer.

5. Axle Spacing Is Required For Overweight Loads. Axle spacing includes the distance from the center of the first axle to the center of the next axle for the full length of the tractor and trailer.

6. Origin and Destination: Either a specific address or highway intersection or both.

7. Route: Your permit officer will provide the best route available. As a general rule, routes for permit loads must be the shortest route between the point of origin and destination with detours around construction areas, low bridges, etc. If you want a route that you prefer, your permit officer will be glad to discuss the options available and obtain the preferred route if possible.

8. Escorts: Requirements vary from state to state. This is another reason why it is important to Load → Measure → Call for Permits. Do not call your own escorts, your permit officer will secure all the escorts necessary based on the requirements of each permit. Palletized has a list of approved vendors from which we call those who provide our escort services.

16.4 Communication With Escorts

The communication link between drivers and their escorts is critical to the safe movement of those loads large enough to require escorts. Visual signals, agreed upon during the tailgate meeting, are generally sufficient for working with motorcycle officers during the slow movement common to city streets. However, when transporting an overheight load radio communication with the front escort is essential when over the road and on urban freeways.

Electronic Communication: During the tailgate meeting the driver and escort(s) must agree on the hands-free medium to be used, CB radio, cellular phone or direct connect radio.

Messages: Non-essential conversation must be kept at a minimum. Messages must be clear and concise. Instruct the pole car driver to only say “HIT” if the height pole strikes and overhead obstruction only say “RAMP” if it is necessary to exit a freeway to avoid an obstruction. The driver will respond with a simple “OK” to let the front escort know that the message was received.

Failure of Electronic Communication: The front escort will be instructed during the tailgate meeting to slow to a stop in the lane occupied by the load in any instance where he/she does not receive an “OK” response to a “HIT or “RAMP” message.

16.5 Enroute Emergencies

Breakdowns, accidents, equipment failure and blocked routes present some serious problems when they involve overdimensional loads. Any of the foregoing events require immediate communication. The driver will immediately contact his/her dispatcher or the Safety Department.

17.  Inspections and Reports

The Maintenance Department will ensure that each power unit and trailer operated by and for Palletized will receive its annual State/USDOT inspection in a timely manner. The Maintenance Department will perform a US/DOT Level 5 equivalent inspection on power units quarterly and randomly.

17.1 Monthly Maintenance Report

• 396 of the Federal Motor Carrier Safety Regulations requires a carrier to systematically inspect, repair, and maintain, or cause to be systematically inspected and maintained all motor vehicles subject to its control. Records of inspection, repairs, and maintenance indicating their date and nature are required. Palletized maintains a file on every tractor and trailer both owned and leased. Palletized has developed a Monthly Maintenance Report in compliance with the regulation. A copy of the Vehicle Inspection & Maintenance Record form can be submitted electronically or a paper copy can be provided by your dispatcher.

17.2 Driver Inspections

Power Unit Inspection by Driver: Any commercial power unit driven by any Palletized driver must be inspected prior to operation and again following operation in accordance with Federal Regulations. The driver is expected to perform a pre-trip inspection that is equivalent to a CVSA Level 2 Inspection. A written record of the post-trip inspection is required. Any detected defect likely to affect the safety of the unit or result in its mechanical breakdown shall be repaired/replaced prior to further operation of the unit. Power units will be inspected quarterly to the standards of a CVSA Level 5 Inspection. A written inspection will be submitted and will become part of the unit’s maintenance file. Company owned equipment and lease contractors equipment will be inspected and maintained according to standards set forth in 49 CFR §393 Parts and Accessories Necessary for Safe Operation.

Trailer Inspection by Driver: Any trailer that is to be pulled by any Palletized driver must be inspected to the fullest extent possible to determine that it meets safety and customer standards. A driver is expected to perform a pre-trip safety inspection that is equivalent to a Commercial Vehicle Safety Alliance (CVSA) Level 2 inspection. No driver will pull any trailer with any detected out of service defect. The driver will repair the defect or cause of any out of service defect to be repaired before entering any public roadway. Determine that the registration plate is current and the inspection certificate is valid.

Driver’s Vehicle Inspection Report

The driver is required to complete a DVIR at the end of each day’s work. Driver must enter, date, tractor/truck number, and trailer(s) number(s). If there are no defects, check the appropriate box. If there are defects found, check appropriate box and list defects. Sign the DVIR.

Pre-trip inspection: Check DVIR for the last date vehicle was driven. Were noted defects corrected? Did defects not need to be corrected for safe operation? Did mechanic sign off on defect repair? Did the driver for today sign off on DIVR?

Driver must have copy (paper or digital) of the DVIR for the last previous day the vehicle was driven. If no post trip is found, complete a written “pre-trip.”

17.3 Vehicle Inspection Procedure

APPROACH THE VEHICLE

• Note the general condition of the vehicle
• Look under the tractor for signs of leaking oil, water or fuel

UNDER THE HOOD

• Oil level in crankcase
• Coolant level in radiator
• Belts – check for proper tension; look for signs of excessive wear or dry rot
• Wiring – look for cracked or melted insulation
• Hoses – should be pliable; nor cracked or loose
• Steering column and gear box – look for loose/missing nuts, bolts or parts

INSIDE THE CAB

Emergency equipment

• Fire extinguisher secure, charged and of the proper type
• Three red reflective emergency triangles
• Spare electrical fuses and bulbs
• Parking brake should be set
• Place the transmission in neutral
• Start the engine
• Listen for unusual sounds or noises

Check instruments

• Ammeter – should indicate that the battery is charging
• Oil pressure- should slowly rise to normal operating range
• Air pressure – should slowly build to governor cut-out pressure (100-125psi)
• Warning lights/buzzers – low air warning should cease at approximately 60psi

Check controls

• Horn
• Windshield wipers
• Heater and defroster
• Steering wheel play – should be less than 5-10 degrees

Windshield and mirrors

• Look for damage and cracks
• Inspect mirrors, adjust and clean as necessary

WALKAROUND INSPECTION

Start at the left front and work around the entire vehicle.

Wheels

• Look for cracked or bent rim, broken studs, missing lug nuts

Tires

• Check inflation, inspect valve stem and cap, look for serious cuts, bulges, tread wear or signs of misalignment
• Dual tires should be of the same type, evenly matched with no debris stuck between the tires

Hub oil level

• Check for leaks

Brakes

• Drum – look for cracks, grease or rust
• Hoses – look for chafing, cuts and cracks
• Check air chamber mounting
• Slack adjusters – look for damages or missing parts
• Suspension
• Check condition of springs, spring hangers, shackles and U-bolts
• Check axle alignment

Lights and reflectors

• All lights should be clean, properly operating and the proper color
• Reflectors should be clean, proper color and not cracked

Fuel tank(s)

• Should be securely mounted, dot damaged or leaking
• Check fuel level
• Fuel cap – should be on and secure
• Fuel cross over line – should be secure and not sagging in the middle

Landing gear

• Should be fully raised
• Remove any rocks from skid pads
• Properly secure dolly handle

Rear of tractor

• Condition of frame
• Frame – Check for any cracks
• Cross members – Should not be bent, cracked or missing
• Lights and reflectors – Tail lights, stop lights and turn indicators must be clean and operating

Air and electrical

• Properly secured, not damaged or chafing
• No splices
• Check condition of glad-hand grommets
• Check condition of the pins in the electrical receptacle
• Ensure the pigtail connection is tight and secure

Fifth Wheel

• Should be securely mounted to the frame and no missing bolts
• Check for worn, bent, damaged or missing parts
• Check lubrication
• No visible space between upper and lower sections of the fifth wheel
• Locking jaws – secured around the shank, not the head of the kingpin
• Release lever – properly seated and the safety lock engaged

Rear of trailer

• Check condition of rear underride protection
• Clearance and identification lights clean and working
• Tail lights, stop lights and turn indicators are clean and working properly
• If a loaded van trailer, are the doors locked or sealed
• Check condition of safety flaps

Front of tractor

• Windshield – look for damage, clean if necessary
• Wiper blades – replace if missing or damaged
• Check and clean all lights
• Ensure upper and lower headlight beams work properly

Visible Parts

• Rear of engine – check for leaks
• Transmission – check for leaks
• Drive shaft – should look normal
• Exhaust system – should be secure; check for leaks

CHASSIS

• Reject any chassis with bent or inoperable twist-lock handles.
• Reject any chassis that is missing a twist-lock safety latch mechanism unless there is either wire or zip-ties with which to secure the twist lock handle.

VANS

Doors

• Door latch mechanism(s) function properly,
• Door weather seals are intact,
• No door rollers are missing, and
• No door roller hinges are loose or broken.

Floor

• No nails in the floor,
• The floor is free of debris and trash, and
• No holes in the trailer floor. If a hole is discovered during the unloading of a pre-loaded trailer discontinue unloading until the floor is made safe.
• Inspect for oil stains on the floor. Determine from the nature of the consigned load if stains are a problem).
• Inspect for broken or missing floor cross-members.
• Roof and Sides: Inspect to determine:
• No holes in roof,
• No holes in skin of trailer sides,
• No broken top or side rails, and
• No exposed sharp metal is a position to possibly cause injury.
• Make note of any damage and have finding confirmed before leaving location.

CONTAINERS

Doors

• Door latch mechanism(s) function properly and
• Door weather seals are intact.

Floor

• No nails in the floor,
• The floor is free of debris and trash
• No holes in the container floor,
• No oil or chemical stains on the container floor,
• No detectable bad odor or “fishy” smell, and
• No broken or missing floor cross- members.

Roof and Sides

• No holes in roof (Unless an open-top container)
• No holes in container walls
• No bowed ends or walls
• Container is square at the corners
• Reject the container if you find major damage and be sure to note minor damage on the interchange.

OPEN-TOP CONTAINERS

• Picking up an empty: If tarp is required, reject the container if there are holes in the tarp.
• Picking up a load: If the tarp cover is torn, check for damaged cargo before leaving the Interchange point. If damage is discovered notify the Safety Department immediately.

FLATBED AND LOWBOYS

Floors

• No holes in the floor,
• No unsecured dunnage, and
• No rocks or other debris on the floor.

Attachment points

• Check for cracked or broken welds in stake pockets or D-ring attachments.

HEAVY HAUL EQUIPMENT

• Operation of detachable and folding neck equipment must be checked prior to use.
• Rolling tailboards on oil-field trailers must be checked for ease of operation prior to use.
• Jeeps and Dollies are subject to the same general inspection as for trailer

The following procedure will give you an approximation of the trailer brake push rod travel:

• Set tractor brakes, release trailer brakes, then visually check push rod position.
• Pull down Johnson bar and secure in the down position.
• Visually check the push rod position again. If it appears that any push rod has moved more than two (2) inches, adjust the brakes or have the brakes adjusted.

18.  Railroad Crossings

Railroad crossings are always dangerous.  Every such crossing must be approached with the expectation that a train is coming.  Speed must be reduced in accordance with the driver’s ability to see approaching trains in any direction, and speed must be held to a point that will permit the driver to stop short of the tracks in case a stop is necessary.  In no case shall a driver rely solely on the presence of warning signals, gates, or flagmen to warn of an approaching train.  Signals may be out, and a flagman may be lax in his duties.

Because of the noise in the cab, a driver cannot expect to hear the train horn until the train is dangerously close to the crossing.

Because the road surface at many grade crossings is rough, crossings must be traversed at reduced speeds to prevent damage to equipment or prevent cargo from shifting.

Railroad crossings with steep approaches can cause trailer landing gear to hang up on the tracks.  The greatest danger is when pulling a lowboy trailer with limited ground clearance.  If the unit does hang up on the tracks, immediately notify the authorities or tell the dispatcher to call the authorities, give the crossing location, and ask that the railroad be notified.  Request the dispatcher to send equipment capable of assisting you off the tracks.

Never attempt to race a train to the crossing.  It is extremely difficult to judge the speed of an approaching train. Never permit conditions to trap you in a position where you have to stop on the tracks.  Be sure it is possible to get your entire unit completely across the tracks before you start to cross.

Federal law requires a full stop at grade crossings when you are transporting a placarded amount of a hazardous material.

Do not shift gears while crossing railroad tracks.

Double and multiple tracks require a double check.  A train on one track may hide a train on another track.  Look both ways before crossing.  After one train has cleared a crossing, make sure no other trains are near before starting across the tracks.

Yard areas, intermodal rail hubs and chemical plants have crossings that are just as dangerous as those located on city streets and rural highways.  Approach these crossings with caution.

18.1 Clearances:

Drivers must be alert to impaired clearances, above, on either side, and underneath their equipment.

Overhead Clearances:

Drivers cannot rely on posted clearances and must always know the height of the equipment and/or load in order to estimate whether or not there is sufficient clearance.  If overhead clearance is doubtful, stop and measure before proceeding.

Overhead clearances may be reduced by accumulations of ice and snow, resurfacing of the roadway, and uneven road surfaces.

Most vehicular tunnels, underpasses and bridges have adequate clearances at the center of the roadway, but not at the edges. Such differences in the overhead clearances are not always posted. 

The load in a van trailer makes a difference in overall height of the equipment.  A trailer that clears an overhead obstacle when loaded may strike the same overhead obstacle when empty.

Under some underpasses, the grade of the roadway may change.  If a downgrade levels off, the unit or load may hit an overhead obstruction.

If there is an upgrade under an underpass, a vehicle may enter safely at one end but strike an overhead obstacle before it emerges.

Do not attempt to use the U-turn lane under freeway underpasses.  These tight radius turns may cause the left rear trailer tires to jump on the curb resulting in the trailer or load striking the overhead bridge beams.

Be sure you have sufficient clearance when driving under an overhead door.

Check for other overhead obstructions such as tree limbs, wires, signs, fire escapes, canopies, etc along the road and on private property.

Any load extending above the end walls of a flatrack will be measured and the height reported to the driver’s dispatcher before the load enters any public roadway.

Side Clearances

Many bridges are narrower than the roadway on either side.  On two-lane roadways be ready to yield to oncoming traffic.  On multi-lane roadways a driver transporting an overwidth load must slow down and keep as far to the right as possible.

When driving on narrow streets or alleys, drive so as to avoid hitting such obstacles as signs, street lights, utility poles, parked vehicles, mail boxes, open windows, down spouts, stairways or other obstacles on either side.

Red flags will be displayed on all four corners of any load exceeding 102 inches in width.

Uneven Surfaces:

Insure that the landing gear is fully raised to avoid the danger of the landing gear striking the ground.  The greater the distance of the rear-most axle of the tractor to the landing gear the greater the chance of the landing gear striking the ground at a sharp change in roadway levels. When pulling drop-frame or lowboy trailers with low ground clearance, avoid places with changes in the grade of the roadway place such as a rail crossing which might cause the trailer to “high center” and get stuck.

Hitting potholes, driving over curbs, starting up and down ramps or driving over rough surfaces can cause a truck or trailer body to move and strike nearby obstacles on either side, above, or under the unit.  Be alert for such places, slow down and be ready to stop. Often there are potholes just before the concrete apron leading to a doorway.  When backing into a door with a trailer, slide the trailer tandems to the rear, to insure that the top of the trailer will not swing over and into the door opening.

Index

Accidents…………………………………………………… 3

Assistance……………………………………………….. 4

Investigation by the driver…………………………… 3

Notification……………………………………………… 3

Airport Drop-Off………………………………………… 33

Alcohol…………………………. See Drugs and Alcohol

Attendance……………………………………………….. 13

Attire…………………………………………. See Clothing

Award Program…………………………………………… 5

Driver of the Year…………………………………….. 6

Professional Performance Award………………….. 5

Safe Driver Award……………………………………. 5

Cargo Loss/Damage……………………………………… 4

LTL Operations at Saia………………………………. 4

Operations at Palletized……………………………… 5

Cargo Securement………………………………………. 17

Blocking and Bracing………………………………. 20

Calculating Securement……………………………. 18

Chock Blocks…………………………………………. 19

Closed Vans…………………………………………… 21

Crated Cargo………………………………………….. 20

Intermodal Containers………………………………. 20

Minimum Performance Criteria………………….. 17

Securement Systems………………………………… 18

Tiedowns………………………………………………. 20

Cell Phones……………………………………………….. 31

Citations And CVSA (DOT) Inspection Reports…. 6

Responsibility of Accounts Payable………………. 7

Responsibility of the Driver………………………… 6

Responsibility of the Safety Department………… 6

Climbing………………………………………………….. 23

Clothing…………………………………………………… 22

Conduct, Standards of…………………………………. 12

Attendance…………………………………………….. 13

Care of Equipment…………………………………… 13

Consequences of Violation………………………… 12

Job Performance……………………………………… 13

Misconduct……………………………………………. 14

CSVA (DOT) Inspection Reports…….. See Citations

Daily Logs………………………………………………… 27

Copies………………………………………………….. 29

Errors…………………………………………………… 29

Exemptions……………………………………………. 30

Discipline Procedure…………………………………… 12

Discrimination…………………………………………….. 7

Dispatch Procedures……………………………………… 7

Flatbed, Intermodal and Vans………………………. 8

LTL (Saia)………………………………………………. 8

Door Seals………………………………………………… 24

DOT Inspection Reports………………… See Citations

Dress Code………………………………….. See Clothing

Driver Inspections………………………………………. 39

Driver’s Vehicle Inspection Report…………………. 39

Public Relations…………………………………………. 25

Driving Schedule……………………………………….. 13

Drugs and Alcohol……………………………………….. 8

Circumstances Requiring Testing……………….. 10

Consequences of Violation………………………… 11

Definitions………………………………………………. 9

Designated Representative………………………… 12

Disclosure……………………………………………… 11

Effects of Abuse……………………………………… 12

Failure to Submit to Testing………………………. 11

Intervention……………………………………………. 12

Prohibited Conduct……………………………………. 9

Refusal to Submit to Testing……………………… 11

Returning to Duty Following Positive Results.. 11

Signs of Use…………………………………………… 12

Testing Procedures………………………………….. 10

Work Restrictions Pending Test Results……….. 10

Eight Day Recap………………………………………… 30

Equipment, Care of…………………………………….. 13

Fifth Wheels……………………………………………… 24

Forklists………………………………….. See Pallet-Jacks

Fuel Spills………………………………………………….. 4

Hand Trucks……………………………………………… 24

Harassment…………………………………………………. 7

Hazardous Materials……………………………………. 14

Enroute Security……………………………………… 16

Materials Not Transported…………………………. 14

Parking…………………………………………………. 16

Precautions When On the Road………………….. 16

Rest Area and Truck Stop Parking………………. 16

Security………………………………………………… 15

Security Plan………………………………………….. 15

Separating the Trailer……………………………….. 16

Shipping Papers Requirements…………………… 14

Unauthorized Access……………………………….. 15

Hours of Service

Maximum Driving/On Duty Time……………….. 29

Penalties for Violation……………………………… 27

Preparing a Daily Log………………………………. 27

Regulations……………………………………………. 27

Indirect Air Carriers

Security………………………………………………… 33

Inspections and Reports……………………………….. 38

Driver Inspections…………………………………… 39

Driver’s Vehicle Inspection Report (DVIR)…… 39

Inspection Procedure………………………………… 39

Monthly Maintenance Reports……………………. 39

Ladders……………………………………………………. 23

Lifting……………………………………………………… 23

Lockout/Tagout………………………………………….. 21

Electrical Tools………………………………………. 21

Motor Vehicles And Fork Truck…………………. 22

Trailers…………………………………………………. 22

Logging…………………………………… See Daily Logs

LTL (Saia)

Cargo Damage/Loss………………………………….. 4

Dispatch Procedures………………………………….. 8

Misconduct……………………………………………….. 14

Monthly Maintenance Report………………………… 29

Motor Vehicle Accidents………………. See Accidents

Oversize Loads………………………………………….. 25

Communication with Exports…………………….. 28

Enroute Emergencies……………………………….. 28

Permits…………………………………………………. 27

Pallet-Jacks……………………………………………….. 24

Passengers………………………………………………… 22

Permits

Oversize Loads……………………………………….. 27

Personal Safety………………………………………….. 22

Protective Equipment………………………………….. 22

Rail Hub Procedures……………………………………. 33

Record of Duty Status…………………………………. 27

Reports…………………… See Inspections and Reports

Safe Driving Practices…………………………………. 30

Saia………………………………………… See LTL (Saia)

Schedule…………………………. See Driving Schedule

Seat Belts…………………………………………………. 25

Security Gate Schedule………………………………… 15

Security Nextel Direct Numbers…………………….. 15

Sleeper Berth Time…………………………………….. 30

Sliding Tandems………………………………………… 24

Spotting……………………………………………………. 32

Flatbed Equipment…………………………………… 32

Tagout……………………………… See Lockout/Tagout

Tailboard Loading………………………………………. 35

Tandems, Sliding……………………………………….. 24

Tie-Downs

Number Required……………………………………. 20

Safety…………………………………………………… 24

Tractor Trailers

Hooking………………………………………………… 32

Unhooking…………………………………………….. 32

Violation, Consequences of…………………………… 12

Winch Loading………………………………………….. 35

Working Load Limit

Chain……………………………………………………. 18

Synthetic Webbing (Straps)……………………….. 19